ChillManager
Ice cream inventory revolution
A complete inventory and sales management solution transforming operations for ice cream businesses
Project Details
Client: Frosty's Ice Cream
Category: Web Application
Technologies: ReactJS MantineUI AWS Amplify AWS Lambda Amazon Bedrock Figma
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Project Overview
The Challenge
Data fragmentation
Multiple stores were tracking inventory separately with no central database, making it impossible to get a complete picture of stock levels.
Manual processes
Staff spent hours manually tracking inventory counts, with data often delayed by 24-48 hours, too late to prevent stockouts during busy periods.
Seasonal volatility
Without historical data analysis, the business struggled to predict demand fluctuations, leading to frequent overstocking or understocking during weather changes and seasonal events.
The Solution
Unified dashboard
We created a centralized cloud-based platform that pulls real-time data from all locations. The React frontend with AWS Amplify backend enables managers to monitor inventory across all stores from a single interface.
- Real-time inventory synchronization across all locations
- Customizable alerts for low stock items
- Mobile-responsive design for on-the-go management
Comprehensive inventory system
We developed a detailed inventory tracking system that allows owners to monitor every ingredient down to the gram. The interactive data tables make it easy to track stock levels, ingredient costs, and usage patterns across all locations.
- Ingredient-level tracking with batch management
- Automated reordering thresholds with supplier integration
- Expiration date tracking to minimize waste
- Cost fluctuation monitoring with alerts
Design Process
From concept to interface
The design process focused on creating an intuitive interface that staff could use with minimal training, while offering powerful insights for management.
User research
Interviewed ice cream shop owners and staff to identify key workflows and pain points
Wireframing
Created low-fidelity wireframes to establish information hierarchy
UI Design
Developed high-fidelity mockups with a component-based approach
Prototyping
Built interactive prototypes to validate key user journeys
Login
Onboarding
Figma Prototype
Design System Benefits:
- Cool color palette with easy readability in bright environments (for outdoor kiosks)
- Large touch targets for staff using tablets during busy periods
- Simple data visualization for quick inventory insights
- Step-by-step workflows for training new seasonal employees
Technical Highlights
Performance optimization
The system handles thousands of products across multiple locations with real-time updates.
- React.memo and useMemo for optimized rendering
- Efficient data fetching with AWS AppSync
Architecture
AWS services to create a clean separation of concerns.
- AWS Lambda functions for automated inventory calculations
- Amazon DynamoDB for scalable data storage
- Amazon Bedrock for AI-powered demand forecasting
- Amazon Textract for automated invoice processing
Results & Impact
Reduction in product waste
Increase in profit margins
Decrease in emergency supply runs
ChillManager has completely transformed how we operate our ice cream business. Before, we were constantly running out of popular flavors on busy days or throwing away expired inventory. Now, we're able to predict exactly what we need, when we need it. The system paid for itself in just two months through waste reduction alone.